This post contains affiliate links, which means I may receive a small commission, at no extra cost to you, when you make a purchase. Please, read my affiliate disclaimer for more details.
A Non-Disclosure Agreement (NDA) or a Confidentiality Agreement is an agreement made, in writing, between a client and a transcriber to prevent her from sharing confidential information with third parties. This is done to ensure safety and security of files transmitted to the transcriber.
Before venturing into the world of transcription, I always advise transcribers to get proper training. This will get you in the door the fastest and shorten your learning curve.
So, before I show you how to write a Non-Disclosure Agreement, I would like to recommend a really awesome Free 7-Lesson Mini Course that is suitable for work from home typists just like you.
Everything you need to know about a non-disclosure agreement as a transcriber
When transcribing, you need to be very discrete. Do not disclose names, emails or any other information mentioned in the audio recordings to anyone. Not even your family members.
- Safety & Security
When working on client files make sure they are on a password-protected computer that is only accessible to you. If someone else gets access to this information and pass it over to other people, the client might take legal action against you. A lawsuit is the last thing you need. Believe me! It can get really nasty if you are not careful.
- No Duplicates
Never be tempted to make copies of the files without the client’s permission. Doing this may lead to legal action being taken against you and can lead to you ending up in jail. Remember point 2
- Delete Files
When you are done with the project delete all of the files in your possession. This means both raw audio files and the finished transcripts to avoid restricted people from accessing the private information.
- No Third Parties
Unless advised by the client, you should never forward confidential information to third parties without the consent of your clients.
- Return completed work in a timely manner
After you complete your work make sure you return everything on the agreed date. Do not withhold any material belonging to the client.
- How to Sharpen Your Listening Skills in Transcription
- How to Open a Transcription Account and Pass the Test
- How to be the Perfect Virtual Assistant
Example of a Non-Disclosure Agreement
Transcription Hub Pros
Non-Disclosure Agreement for
As a transcriber of this project, I understand that I will be liening to audio/video recordings of private and confidential one-on-one interviews. The information relayed in these audio/video recordings has been willingly revealed by participants who requested for strict confidentiality. I understand that I have a huge responsibility of honoring this non-disclosure agreement.
I solely agree not to share any information found in the audio/video recordings with any third parties except the owner. Violating this agreement or any of the terms set below will be considered breach of contract and can lead to legal action being taken against me. I am confirming that I will strictly adhere to the agreement in full.
I, Virginia Nakitari, agree to:
- Never disclose identity of people or companies mentioned in the audio recordings.
- Keep all files on a password-protected computer that is only accessible to me.
- Never be tempted to make copies of the files without the client’s permission.
- Delete all of the files in my possession and any other related information after consultation with the client.
- Not share or forward confidential information to third parties without the consent of the client.
- Return all files to the client after completion on the agreed date. I will not withhold any material belonging to the client.
Transcriber’s name _________________________________________
Transcriber’s signature ______________________________________
I hope you liked today’s post. I know! It was short but sweet and to the point.
If transcription is what you really want to do, I still highly recommend the Free 7-Lesson Mini Course offered by Janet Shaugnessy over at Transcribe Anywhere. She will teach you what transcription entails, whether it’s a good fit for you, how much to earn and why transcription is an in-demand skill right now.
Need More Transcription Resources? No problem! Check out these awesome ebooks;
- Jump-start Your Work At Home General Transcription Career by Lisa Mills
- Make Money From Home: How to Become a Non-Medical Home-Based Transcriptionist by April Hodson