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Top Transcription Equipment Every Transcriber Needs

A while back, I covered at length the Top 7 Transcription Softwares That Increase Productivity. And today, I’m going to show you effective transcription equipment or tools every transcriber needs.

I know as a beginner, you may be wondering, “But, what type of transcription equipment or software should I get to make my work easier?”

Well, you don’t need to wonder any longer. I have a list of amazing tools and equipment that will make your transcription journey an easy one.

Before I give you the full details, let me just highlight what we will be discussing today:

  1. A working computer
  2. Transcription Headsets
  3. Ergonomic Chair
  4. High-speed Internet Connection
  5. Microsoft Word
  6. Transcription Software
  7. Foot Pedal
  8. File Converter


A simple desktop computer with a full-sized keyboard is ideal. Just make sure it is in a good working condition. It doesn’t have to be expensive. It should have Windows installed and enough RAM to save your work. If you prefer using a laptop that is totally fine. When using a desktop you will need a Monitor Stand to properly place your computer.

A few good ones I can recommend on Amazon are:

  1. HP 14-an013nr 14-Inch Notebook
  2. Acer Aspire E 15 E5-575-33BM 15.6-Inch Full HD Notebook
  3. Dell Inspiron 24 3000 Series All-In-One
  1. Headphones

noise-cancelling headphonesYou will be working on various transcription projects, and some may contain background noise or difficult accents. Getting a quality transcription headset with ‘noise-canceling’ feature is ideal. This will allow you to work faster and get more done in a short period of time. ECS OHUSB WordSlinger Deluxe Overhead USB Transcription Headset and Spectra SP-VC5 3.5 mm Mono/Stereo Dual Speaker Transcription Headset with Volume Control are good ones.

3. Ergonomic Chair

As you may be aware, transcription can be a tiresome job because you have to sit for longer periods of time while transcribing. Getting yourself an ergonomic chair that will protect not only your back but the rest of your body is a good decision. It will ensure that your feet are flat on the ground, your back is protected and your hands and wrists are in a proper position. Failing to adhere to this can result in developing Carpal Tunnel Syndrome or chronic back pains.

4. Internet Connection

fast internet connectionAs a professional transcriptionist, you will be downloading digital files from the client’s server or online portal, so a high-speed internet connection is mandatory. Go visit your local internet service provider and get the best option.

5. Microsoft Word

 Microsoft Word document

There are clients who like WordPerfect but a good number prefers working with Microsoft Word. This word processing software can do spell-checking and correct grammar for you. Grammarly and Ginger can also perform this same task but you have to pay for their services. If you are looking for a free option, PaperRater is the place to be. You can also set text expanders, in a way that you just type a few letters of a word and the whole word will appear automatically. So, before commencing a project, make sure you consult with your client on which word processor to use.

Read: How to Set up Microsoft Word Ready for Transcription

6. Transcription Software

express scribeI have been hearing some good things about FTW Transcriber but I have been using Express Scribe for the past 3 years and it didn’t disappoint. This is a professional transcription program that’s easy to use, has start, stop, and rewind features and most of all, it’s free. There is a Pro version but if you are a beginner, I would recommend the free version, at least until you are able to afford the paid version.

Read: How to Set up Express Scribe Ready for Transcription

7. Foot pedal

foot pedal

Another equipment to have as a transcriptionist is a foot pedal. However, it is not as compulsory as the other five listed above. Like I mentioned earlier, Express Scribe has the start, stop, remind features that are a great substitute for a foot pedal. This is mostly required in medical transcription. It costs around $80 and can be ordered online, either on Amazon or eBay.

8. File Converter

There are times when you get a file that’s in video format and you have to convert it into an audio format like MP3. One software that I loved using was File Factory. It made my work so much easier. But, you can also use ZamZar. I’ve heard good things about it, as well. One thing I’m loving about this is it can also convert to PDF format. So, this is a software that you should definitely check out.

More Information

There you have it! Those are the top transcription equipment every transcriber needs. I hope you found them helpful.

If you are thinking of buying a transcription kit that will fit your transcription needs, I highly recommend Express Scribe Pro Transcription Software with USB Foot Pedal.

Not sure if transcription is right for you? Get the Free 7-Lesson Mini Course offered by Janet Shaugnessy over at Transcribe Anywhere. She will teach you what transcription entails, whether it’s a good fit for you, how much to earn and why transcription is an in-demand skill right now.











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